Register Your Travel

所有教师, 工作人员, 和 students traveling internationally for University-related purposes must 注册 their travel with the University. With this registration, the University will provide comprehensive travel medical insurance, can assist in emergency situations abroad, provide important travel resources prior to departure, coordinate evacuation 和 repatriation benefits, 和 better track the international efforts of all DU community members. In order to make the process as easy as possible, one's international travel can be 注册ed in a number of ways depending on the traveler's affiliation with the university 和 their purpose of travel. 

Failing to 注册 university-related international travel before leaving the U.S. can result in the disallowance of funding or academic credit 和 can impact the expense reimbursement process as well as potential worker's compensation or insurance claims.

Because Non-DU travel is not subject to this 政策, there is no requirement to 注册 such travel.

Traveler Specific Information

  • Students on Programming Offered by the Office of International Education or University Academic Programs

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    Students in these 项目, which are typically undergraduate programming that takes place during an inter-term or is a quarter or longer in duration, will be 注册ed automatically during the application 和 onboarding process. No additional registration is needed for this type of university-related travel. 

    *Be advised that due to varying legal 和 cultural norms worldwide, some international 项目 may have no option but to work with uninsured vendors, which means that the vendors may not be in a position to pay compensation for injuries caused by the vendor's negligence. Please contact intlsafety@aprender-a-bailar.com with any questions.

  • All Other Students

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    All students participating in an internship, 校外实习, 实习, conducting academic research, attending or presenting at a conference, participating in a faculty-led program not administered by University Academic Programs during an interterm, a short-term study abroad program during the semester (e.g., often travel associated with an on-campus course), or traveling with an unaffiliated program must 注册 their travel in DU Passport at least one week prior to departure. If the travel is to an elevated-risk destination, travelers must 注册 at least 4 weeks before departure to allow time for review 和 approval. 

    请注意: Once you have started the registration process, you must log in to DU Passport using the general DU Passport link to make any edits or changes.

    As part of the DU Passport registration process, all participants must read 和 electronically sign a variety of forms. 另外, enter detailed logistics information, provide emergency contact information, 和 read 和 acknowledge information about additional travel resources.

    看到 Field Experience Guidance H和out for general tips on traveling for field experiences.

    *Be advised that due to varying legal 和 cultural norms worldwide, some international group 项目 may have no option but to work with uninsured vendors, which means that the vendors may not be in a position to pay compensation for injuries caused by the vendor's negligence. Please contact intlsafety@aprender-a-bailar.com with any questions.

    Higher-Risk Destination Approval Process

    If you're an undergraduate student who plans to travel to a location designated as 'high' travel risk or a graduate student who plans to travel to an 'extreme' travel risk location, your travel must be approved by the International Travel Committee (ITC). To view the relevant ratings, see the Higher-Risk Destination List.

    As part of that registration process, students wishing to travel to a location subject to a 'high' or 'extreme' travel risk rating must provide a statement that demonstrates the urgent need to travel to the region, approval of the travel by an appropriate person in the department or unit, 和 a clear acceptance of the risk involved. Once you 注册 your travel in DU Passport, you will receive communication from the ITC about the status of your travel request.

    For more information about your travel destination, log into International SOS (enter membership number 11BSGC000067).

  • 教师 & 工作人员

    All employee business travel must be booked using the Pioneer Travel & Expense online booking tool or by booking through Christopherson Business Travel (CBT) directly when university funds are being used. Booking with CBT/Concur/Pioneer Travel 和 Expense satisfies the travel registration requirement. DU does not allow exceptions to this travel policy unless there is an extreme situation whereby a University Financial Services (UFS) Travel Analyst has confirmed CBT cannot provide the required travel 和/or approval from the Provost or Chancellor has been received or a conference hotel with a negotiated rate can only be accessed when booked through the conference. More information can be found here: http://jp6jpz.aprender-a-bailar.com/university-financial-services/travel 

    如果是3rd party is paying for the entirety of one’s airfare (i.e., 不是DU基金), there is an option to indicate such in the Pioneer Travel 和 Expense travel request. Should that be the case, employees must 注册 their travel in DU Passport as a means to provide details about their travel according to the process outlined in university policy 2.20.070, Risk Management for International Travel 和 to be eligible for our free emergency travel medical insurance.

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Traveler Eligibility Policies

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    Every traveler going abroad on University-related travel is subject to DU policies while traveling abroad, including the University Honor Code 和 the Student Rights 和 Responsibilities Policies.

    For complete information on these codes, please refer to the Student Rights 和 Responsibilities 网站.

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    There may be times when students have a current mutual No 联系 Order 和 have a concern they may be participating in the same study abroad program.

    A student who has this concern should contact the Office of Student Rights & Responsibilities to discuss available options. Depending upon the time of the notification, there may or may not be options for a program change.

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    教师 和 工作人员 are subject to Human Resources & Inclusive Community policies 和 procedures.

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Looking for information on traveling as part of a study abroad program?

访问 the Office of International Education

联系

 

Enterprise Risk Management